---
title: New User Setup
description: "### **Step 1:** To set up a new user in Workflow, go to the RO functions menu and select system setup. ![RO Functions System Setup Menu](https://profitforward.com/wp-content/uploads/2025/01/RO-Functions-System-Setup-Menu.webp) ### **Step 2:** You will then see a message indicating that any changes made…"
url: "https://profitforward.com/documentation/setup/new-user-setup"
updated: "2025-01-07"
category: Setup
---

# New User Setup

### **Step 1:**

To set up a new user in Workflow, go to the RO functions menu and select system setup.

![RO Functions System Setup Menu](https://profitforward.com/wp-content/uploads/2025/01/RO-Functions-System-Setup-Menu.webp)

### **Step 2:**

You will then see a message indicating that any changes made on this page will require you to log out and log back in again for the changes to take effect. Click OK.

![Message Dialog](https://profitforward.com/wp-content/uploads/2025/01/Message-Dialog.jpg)

### **Step 3:**

Under System Users, enter the name of the new user and click the plus button.

![System Users Name Field](https://profitforward.com/wp-content/uploads/2025/01/System-Users-Name-Field.jpg)

### **Step 4:**

Next, you will need to configure some settings for this new user. Click on the arrow next to their name and in the table below, you'll assign a passcode by clicking on the edit button and replacing the default text with the passcode of your choosing. Then click the Save button.

![Passcode Field](https://profitforward.com/wp-content/uploads/2025/01/Passcode-Field.jpg)

### **Step 5:**

Another setting to configure is Reload Minutes. Reload Minutes is the time that will elapse before a screen refresh and the value should be between 1 and 7. Click the edit button, enter a value, and click Save.

![Reload Minutes Field](https://profitforward.com/wp-content/uploads/2025/01/Reload-Minutes-Field.jpg)

### **Step 6:**

A final setting to make is whether your new user should see vehicle images or just text on the RO card when they log in. This is a boolean value and should either be True or False. Click save to and you’ve now completed setting up a new user.

![Vehicle Images Field](https://profitforward.com/wp-content/uploads/2025/01/Vehicle-Images-Field.jpg)